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Customer Support and Submission

Position Summary:
We are in search of an Unforgettable and Amazing person who is always putting the customer first. Loves people, ignores negativity. Thrives on building relationships and believes in the Platinum Rule. As a member of the customer care team you will be the first point of contact for the company and you will provide amazing customer support through every step of the customer's journey. You will handle the flow of inquiries and samples through the business and ensure that all communication between the lab and the customer are completed accurately and delivered with high quality and in a timely manner.

Customer Support serves as a beginning, middle and ending for all transactions that take place at NSL. This department mediates morning production meetings, communicates effectively with customers, Account Management and lab techs and provides all necessary information in detail to ensure the accuracy of all sample submissions.

 
Primary Responsibilities/Key Attributes*:
  • Enters Information into Laboratory Information Management System (LIMS).
  • Reviews customer paperwork for proper information to enter samples
  • Transcribes customer paperwork, specifications and/or quotes into job orders by entering the information into the computer database and scanning appropriate paperwork into the system.
  • Verifies accuracy, validity, and completion of data by computer verification, proofreading, printouts, peer review, or other applicable methods; and makes corrections as necessary.
  • Contacts customer for clarification, specifications, or to request additional samples.
  • Creates routine analysis templates for future use to create job orders.
  • Processes customer recheck and additional requests for work on completed samples.
  • Performs Requirement Review to ensure quality and accuracy enabling successful testing: routing, quotes, PO’s, customer paperwork, prior to sample entry
  • Maintains Departmental and Customer Records
  • Records all information and correspondence regarding samples and requests for testing into LIMS.
  • Maintains department filing system using the computer and filing customer paperwork with the reports.
  • Updates and maintains customer and contact information in LIMS, customer requirements, testing parameters and industry specifications.
  • Customer Service
  • Responds to customer issues and forwards Technical issues to the Tech Specialists. Follows up to make sure issues are addressed.
  • Obtains information from the customer to perform requested task for work already in house.
  • Enters and receives customer information using the company’s computer system.
  • Gets approval from lab for possible due date changes and submits changes into system.
  • Acts as a liaison between lab and clients for information from customers.
  • Provides close interaction with the customer on status of lab testing.
  • Monitors designated turn around time and expedite service when possible.
  • Quality
  • Enters client concerns into the LIMS system and assists the Quality Assurance Department with their resolution.
  • Provides feedback to Account Management Team and the Technical Group on customer’s needs or problems.
  • Courier Services
  • Arranges for customers to have samples picked-up by a courier service Arranges any other courier requests for pickups or deliveries.
  • Quoting/Pricing
  • Enters quoted prices into LIMS at time of data entry
  • Prices work order using quotes or by predetermined rates and discounts.
  • Production Meetings
  • Prepares for daily meetings by compiling necessary statistics (revenue, sample data, etc.)
  • Facilitates daily production meetings.
 
Secondary Responsibilities: Sample pick-up or delivery as needed.
 
Incidental Functions: As Required
 
Supervisory Responsibility: N/A
 
Qualifications (Knowledge, Skills, Abilities, Education, Experience):
  • High school graduate with minimum of 2 years Customer Service experience in a technical or service industry preferred. Associates degree in business or science related fields a plus.
  • Ability to learn new tasks and software.
  • Proficiency with MS Office.
  • Strong attention to detail with the ability to organize and multi-task.
  • Excellent interpersonal and telephone skills.
  • Good typing and data entry skills.
  • Ability to prioritize and meet deadlines.
  • Ability to read and synthesize information.
 
Success Factors:
  • Ability to work independently as well as be a member of a cohesive team.
  • Strong orientation toward customer service.
  • Knowledge of basic chemistry.
 
Work Conditions/Physical Demands:
General lab environment: includes sitting, standing and walking; infrequent lifting of up to 20 lbs., pulling, pushing, carrying, reaching, bending, twisting, climbing, squatting, and crouching. Work is completed in a lab environment that contains toxic materials with possible exposure to odors, acids, fumes and other reactive materials.
 
Job Type: Full-time
 
Job Location: Cleveland, OH
 
Required education: High School Graduate
 
Required experience: 2 years customer service experience, see above for further qualifications. 

Please send a cover letter and resume to hr@nslanalytical.com.